Online Document Management

CBayScribe: Document management that fits your unique requirements

For any process, change is the most difficult obstacle to overcome. At CBayScribe, we understand the internal problems caused by change. Before we start any transcription process for your practice, we meet with you and map your current workflow. We then custom-tailor our online document manager to fit the specific criteria of that workflow, minimizing the change your clinicians and staff encounter from working with paper to a computer application. We work with you to make your transcription process more effective and expeditious in a nondisruptive fashion. You benefit by saving time, lowering expenses, and having access to transcripts when and where you need them.

Access your transcripts 24/7 from any computer on the internet

Whether you're in your office, on a break between surgeries, or on top of a mountain, if you can access the internet, you can easily view, manage, edit, and authenticate your CBayScribe transcripts instantly, just like you would on your network. CBayScribe is our secure, online, 128-bit encrypted document manager that enables clinicians and staff to work with the transcripts they have privileges to view, from any location. There's no need to shuffle documents from one location to another via courier. You can access them anytime, anywhere, instantly. Doctors can read, edit, and authenticate (E-sign) their reports from home, and your outsourced billing company can have access to transcripts immediately, without the need to fax or snail mail them. Instant access, 24/7, from any computer on earth is a powerful tool brought to you by CBayScribe at no additional cost.

Simple, effective workflow

A process is most effective when it is simple and works the way that best suits you and your practice. Our online document manager is a powerful tool that can be customized to emulate your current transcription process and enhance the effectiveness of your workflow.

Example workflow:

The Workflow Module of our online document manger can be set up so that a clinician or staff user can work with transcripts in a fashion that mimics their individual processes and procedures.

  • Dictated Voice Files - Upload and view in pending status
  • Staff Review - Quickly see all documents that have been opened, printed, faxed and E-Signed.
  • Files to Be Signed - Dictating clinicians can easily open a transcript, review it, make changes, and E-Sign from within the user interface.
  • Fax Online - Transcripts can be sent directly from our CBayScribe document manager through CBayScribe's online fax server. Simply choose the destination of your fax from the address book and click send. You can process a single fax or multiple documents to the same location with one click. With CBayScribe, faxing is easy, fast, and effective from any computer with internet access.
  • Print in Bulk for Medical Records - CBayScribe embeds your letterhead into your reports. You can print a single transcript or multiple reports on plain paper, which simplifies workflow and decreases overhead.
  • Online Repository - CBayScribe stores all of your documents in our online repository for as long as you are our client. Our CBayScribe document manager enables you to search and view any and all documents, archived and current.

On a daily basis, a staff member may be assigned to review documents for printing, faxing and content. By clicking on the Documents tab, that user can quickly see which transcripts need their attention without opening a single report. In seconds, documents can be updated and processed through normal workflow, reducing time and overhead.

Dictating clinicians can easily see which transcripts need their attention without opening a single report. Document review is simple and fast, and can be completed quickly from any computer with internet access. This enables clinicians to spend more time with patients and eliminates the need to send hardcopy transcripts between locations.

CBayScibe streamlines your transcription process and refines your workflow. We make your job easier by eliminating redundancy, improving access, and giving you the tools you need to make your transcription process a success. Our Online CBayScribe document management system reduces your overhead and the cost of doing business.